Privacy Policy

1. Introduction & Data Controller

Welcome to the Privacy Policy for the Sortio Haven archive ("we", "our", or "us"). This Privacy Policy applies to all visitors accessing sortiohaven.homes and utilizing the Adventurer Slot field station. As an independent social casino expedition archive based in Finland, we are committed to respecting and protecting your privacy.

The Data Controller responsible for your personal data is Sortio Haven, located at Mannerheimintie 12, 00100 Helsinki, Finland. This document details how we collect, use, and safeguard information during your expedition in compliance with the General Data Protection Regulation (GDPR).

2. Information We May Collect

To ensure the platform functions correctly and provides a secure expedition environment, we may collect minimal technical information when you visit the archive. The categories of information we may process include:

• Technical Information: Basic browser type, version, and device information.
• Connection Data: Operating system details and your IP address (which may provide an approximate technical location).
• Usage Metrics: Pages viewed, navigation paths, timestamps of your visit, and general website interaction information.
• Local Storage Data: Cookie and local-storage information necessary for interface preferences.
• Volunteered Information: If you choose to contact our Dispatch team using the provided contact form, we collect the details you submit, such as your name, email address, subject, and message.

3. How Information Is Used

The information we collect is utilized strictly to support your journey and maintain the integrity of our platform. Specific purposes include:

• Operating the website and maintaining core functionality, including the Adventurer Slot frame.
• Improving website performance, usability, and cartographic layouts across devices.
• Maintaining website security and preventing potential abuse or unauthorized access.
• Diagnosing technical problems or connection drops reported by explorers.
• Responding to direct enquiries or field reports submitted via our contact form.
• Remembering your interface and cookie preferences across sessions.
• Complying with any applicable legal or regulatory obligations.

4. Legal Basis for Processing (GDPR)

In accordance with the GDPR and applicable privacy laws, we rely on the following legal bases for processing your data:

• Consent (Art. 6(1)(a) GDPR): Where you have explicitly agreed to our processing, such as opting into non-essential navigation markers (cookies) or voluntarily submitting a dispatch message.
• Legitimate Interests (Art. 6(1)(f) GDPR): Where processing is necessary for our legitimate interests in operating a secure, functional, and efficient social casino platform, preventing fraud, and improving our services, provided these interests are not overridden by your fundamental rights.
• Legal Obligations (Art. 6(1)(c) GDPR): Where we must process information to comply with relevant legal or regulatory requirements.

5. Cookies and Local Storage

Sortio Haven utilizes cookies and local browser storage as "navigation markers" to enhance your expedition. We categorize these into:

• Essential Cookies: Strictly necessary for the platform to function and cannot be disabled. They maintain security and fundamental operations.
• Non-Essential Cookies: Optional markers used to remember interface choices or understand navigation patterns.

You maintain control over these markers. Your consent choices are stored locally so you are not repeatedly prompted, and you may change your preferences at any time via the Cookie Settings in the footer. For a comprehensive breakdown, please refer to our Cookie Policy.

6. Cookie Consent Mechanism

Upon your arrival at the archive, a Field Privacy Notice will appear. This system allows you to:

• Accept All: Enable all essential and non-essential markers.
• Reject Non-Essential: Proceed using only the mandatory markers required for the site to run.
• Manage Preferences: Individually review and select which optional markers to activate.

Your selection is logged securely in your browser's local storage to prevent repetitive interruptions during your exploration.

7. Third-Party Processors

To deliver a stable and secure expedition, our field operations may utilize secure third-party hosting infrastructure. Any integrated services process data in accordance with modern security standards and are bound by strict confidentiality agreements to ensure your data is protected while you navigate the Adventurer Slot framework.

8. Information Sharing

We do not sell, rent, or trade your personal information to external parties. Information may only be disclosed under the following circumstances:

• Where necessary to operate the website via secure infrastructure providers.
• Where explicitly required by applicable law, regulation, or legal process.
• To protect the legal rights, property, or security of the Sortio Haven archive and its users.
• Where you have given appropriate, explicit consent for us to do so.

9. Specific Data Retention Periods

Information collected is retained only for as long as is reasonably necessary to fulfill the purposes outlined in this Privacy Policy. Specifically:

• Technical Logs: Retained for a maximum of 30 days to monitor security and diagnose platform issues before being securely deleted.
• Dispatch Forms: Communications sent via our contact form are retained for up to 6 months after the resolution of your inquiry, ensuring we can reference past interactions if necessary.
• Consent Records: Retained for 1 year to ensure we respect your choices without repeatedly prompting you.

10. Data Security

We implement reasonable technical and organizational safeguards to protect the data you share with us. This includes utilizing secure HTTPS protocols for all field communications and encrypting dispatch forms to prevent unauthorized interception or tampering. However, no digital transmission can be guaranteed as entirely secure, and you explore at your own reasonable risk.

11. International Data Transfers

Depending on your location and the location of our hosting infrastructure, your technical data may be transferred across international borders. We ensure that any such transfers are conducted securely and in compliance with applicable data protection principles. We utilize Standard Contractual Clauses (SCCs) where necessary to protect your data outside the European Economic Area.

12. Your Detailed Privacy Rights

Under the GDPR and other applicable data protection laws, you possess specific rights regarding your personal information:

• Right to Access: Requesting a copy of the personal information we hold about you.
• Right to Rectification: Requesting the correction of inaccurate or incomplete information.
• Right to Erasure (Right to be Forgotten): Requesting the removal of your personal data when it is no longer necessary for the purposes collected.
• Right to Restriction of Processing: Requesting a pause on processing your data under certain conditions.
• Right to Object: Objecting to specific uses of your data, especially processing based on legitimate interests.
• Right to Data Portability: Requesting your data in a structured, commonly used, and machine-readable format.
• Right to Withdraw Consent: Revoking consent previously granted for optional processing at any time without affecting the lawfulness of processing based on consent before its withdrawal.
• Right to Lodge a Complaint: You have the right to lodge a complaint with the Finnish Data Protection Ombudsman (Tietosuojavaltuutetun toimisto) or your local supervisory authority.

To exercise these rights regarding information you have explicitly provided, please contact our dispatch team.

13. Automated Decision Making

We do not use any automated decision-making processes or profiling systems that produce legal or similarly significant effects on you.

14. Children's Privacy

Sortio Haven is strictly an 18+ environment. The platform is not intentionally directed toward children, and we do not knowingly collect personal information from anyone under the age of 18. If we become aware that we have inadvertently gathered data from a minor, we will take immediate steps to delete that information.

15. External Links

Our archive may occasionally contain references or links to external destinations. Please note that external websites operate independently of Sortio Haven under their own respective privacy policies and terms. We are not responsible for the privacy practices of external environments.

16. Policy Updates

As our expedition archive evolves or as legal requirements shift, this Privacy Policy may be updated. When changes occur, the "Last Updated" date at the top of this page will be revised. We encourage you to review these records periodically to stay informed.

17. Contact

If you have any questions, concerns, or requests regarding this Privacy Policy or your data, you may communicate with us via the Dispatch page, by messaging [email protected] directly, or writing to our office at Mannerheimintie 12, 00100 Helsinki, Finland.

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